Privacy Policy
Litigation Forensics
Last Updated: May 20, 2026
Questions? Contact us at privacy@litigationforensics.com.
Litigation Forensics (“we,” “our,” or “us”) is committed to protecting your privacy and maintaining the confidentiality of your information. As a digital forensics and eDiscovery services provider specializing in litigation support, we understand the sensitive nature of the legal matters and data you entrust to us. This Privacy Policy explains how we collect, use, disclose, store, and protect information when you visit our website (litigationforensics.com), engage our forensic services, or use our secure client portal.
This Policy does not govern personal data that we process on behalf of our clients as a contracted service provider. That processing is governed by the applicable engagement or service agreement.
Users may visit our site anonymously. We will collect personal information only if you voluntarily submit it to us. You can always refuse to provide personal information, although this may prevent you from engaging certain services or features.
1. Information We Collect
1.1 Contact and Identity Information
Information that identifies you as an individual, including:
- Full name, professional title, and organization
- Email address and telephone number
- Mailing address and business address
- Professional credentials and bar association information (for attorneys)
- Payment and billing information
- Username and password for client portal access
1.2 Case and Forensic Evidence Data
When you engage our forensic services, we collect information necessary to deliver those services, including:
- Case matter details, case numbers, and court information
- Description of forensic examination requirements and scope
- Digital evidence and devices submitted for analysis
- Extracted data and artifacts from forensic examinations
- Chain of custody documentation
- Attorney work product and litigation strategy shared with us in connection with an engagement
- Expert witness consultation notes
Forensic examinations may require us to access, collect, and analyze evidence material — such as disk images, memory captures, system logs, and email data — that contains personal data belonging to your employees, customers, clients, or other third parties who are not our clients. This material is processed solely to deliver the contracted services. It is not used for our own analytics, marketing, or any secondary purpose, and is handled under applicable confidentiality agreements. Retention of forensic evidence is governed by the applicable engagement agreement and Section 7.
1.3 eDiscovery Data
eDiscovery engagements require us to process large volumes of electronically stored information, which by nature may contain personal data belonging to many individuals — parties, witnesses, employees, and others — who are not our clients. This processing occurs under client direction, pursuant to applicable legal obligations, and solely within the scope of the engagement. We do not use eDiscovery data for any secondary purpose.
1.4 Client Portal Data
Our secure client portal allows you to create and manage engagements, track case status, communicate with your assigned examiner, and access reports and deliverables. When you register and use the portal, we collect your name, business email address, organization, and credentials, as well as records of portal activity such as login timestamps and actions taken in connection with your engagement. This information is used solely to provide and manage portal access and to support your service engagement.
1.5 Payment Information
We accept credit and debit cards, bank transfers, checks, and other payment methods. Card transactions are processed by PCI-DSS-compliant third-party payment processors. We do not store full card numbers or CVV codes.
1.6 Usage and Technical Data
When you use our website, we automatically collect technical data including IP address, browser type and version, operating system, pages visited, session duration, referral source, and date and time of access. This data is collected via Google Analytics 4 and Google Tag Manager as described in Section 5.
1.7 Communications
We maintain records of communications between you and our team, including emails, phone calls, video conferences, secure messages, and in-person consultations. These records are used to maintain continuity of service and to document the engagement.
2. How We Use Your Information
We use the information we collect to:
- Respond to inquiries and provide, perform, and manage our forensic and eDiscovery services
- Maintain chain of custody for digital evidence
- Prepare expert reports, testimony, and litigation support deliverables
- Communicate case updates, schedules, and findings to authorized parties
- Process invoices and payments
- Analyze website usage and improve content and user experience
- Measure the effectiveness of our marketing campaigns and attribute conversions
- Send marketing communications about our services and resources (you may opt out at any time — see Section 8)
- Fulfill legal and regulatory obligations and respond to lawful requests
3. How We Share Your Information
Litigation Forensics does not sell your personal information.
Service providers. We share information with third-party companies that process it on our behalf, including analytics providers, advertising platforms, security and performance providers, payment processors, and email service providers. These providers may only use data for the purpose we specify and are bound by confidentiality obligations. In the event we need to share personally identifiable information with equipment manufacturers or other third parties in the course of performing a forensic examination, we will request your permission prior to doing so.
Advertising platforms. We share cookie-based identifiers and, in some cases, hashed contact data with advertising platforms for conversion measurement and remarketing, as described in Section 5. Under California law, this may constitute “sharing” for cross-context behavioral advertising. See Section 10 for your opt-out rights.
Legal disclosures. We may disclose information when required by law or in response to a valid legal process — including court orders, subpoenas, and regulatory inquiries — or when necessary to protect the rights, property, or safety of Litigation Forensics, our clients, or the public.
Business transfers. If Litigation Forensics is involved in a merger, acquisition, or sale of assets, your information may be transferred to the successor entity. We will notify active clients before your information becomes subject to a materially different privacy policy.
4. Attorney-Client Privilege and Work Product
When we provide services to attorneys or at the direction of legal counsel, information shared with us may be protected by attorney-client privilege or the work product doctrine. We structure our engagements and handle all privileged material in a manner designed to preserve these protections. All personnel and contractors with access to engagement data are bound by confidentiality agreements consistent with applicable professional obligations.
5. Cookies and Tracking Technologies
5.1 What We Use
litigationforensics.com uses cookies and similar tracking technologies to operate the website, measure traffic, and support advertising. We manage these technologies through Google Tag Manager and categorize them as follows:
Essential cookies are required for the website to function correctly, including security, load balancing, and session management. These cannot be disabled.
Analytics cookies collect pseudonymous data about how visitors interact with our site — pages visited, session duration, and referral source — using Google Analytics 4 (GA4). This data is used for internal measurement and service improvement and does not constitute a sale or sharing of personal information under applicable U.S. privacy laws.
Advertising cookies enable us to measure conversions from our advertising campaigns and to deliver relevant ads to people who have previously visited our website, through platforms including Google Ads and others we may use from time to time. This activity may constitute “sharing” of personal information under the California CPRA. You may opt out at any time — see Section 10.
5.2 Analytics and Cross-Session Measurement
When you submit a form through our website, we may assign an internal pseudonymous identifier to your submission and pass it to GA4. This allows us to understand how users interact with our site across multiple visits without re-identifying you. The identifier is an opaque internal reference — it is not your name or email address.
5.3 Advertising Measurement (Enhanced Conversions)
When you complete a conversion action such as submitting a contact form, we may transmit a hashed (one-way encrypted) version of your contact information to Google Ads to improve the accuracy of conversion attribution. This process, known as Enhanced Conversions, uses a hash that cannot be reversed to identify you. We may also upload hashed contact lists to Google Ads for audience matching; this data is used only for matching purposes. You may opt out of personalized advertising at any time at Google’s My Ad Center.
5.4 Managing Your Preferences
When you first visit our site, you will see a notice that allows you to manage your cookie preferences. You can revisit your preferences at any time by clicking “Do not sell or share my personal information” in the footer of any page, which opens your privacy preference panel directly.
If your browser has the Global Privacy Control (GPC) signal enabled, we will automatically honor it and disable advertising cookies without any additional action required on your part. Learn more at globalprivacycontrol.org.
You may also opt out of interest-based advertising through:
- Digital Advertising Alliance (US users)
- European Interactive Digital Advertising Alliance (EU users)
Note that opting out does not remove ads entirely — you will continue to see generic ads that are not based on your browsing behavior.
Most browsers allow you to refuse or delete cookies through their settings. Disabling certain cookies may affect website functionality.
6. Security
Litigation Forensics maintains administrative, technical, and physical safeguards appropriate to the sensitivity of the information we handle. Security is not incidental to our operations — it is central to them.
Technical safeguards include 256-bit AES encryption for data at rest and in transit, secure isolated forensic examination environments, multi-factor authentication for system access, regular security audits and penetration testing, intrusion detection and prevention systems, and encrypted off-site backup storage. Our team includes Certified Information Systems Security Professionals (CISSP), among other security-qualified personnel.
Physical safeguards include controlled-access facilities with surveillance, evidence lockers with chain of custody logging, restricted access to forensic laboratories, visitor logs and escort requirements, and secure destruction of physical media when retention periods expire.
Administrative safeguards include role-based access controls limiting data access to authorized personnel, confidentiality agreements for all employees and contractors, regular security awareness training, incident response procedures, and background checks for forensic analysts and staff.
7. Data Retention
The retention period for data we process varies based on the nature of the information and applicable obligations.
| Data Type | Retention Period |
|---|---|
| Case files and forensic evidence | Minimum 7 years from case closure, or as specified in the engagement agreement or applicable statute of limitations |
| Communications | Duration of engagement plus 3 years |
| Financial and billing records | 7 years as required by tax and financial regulations |
| Client portal account data | Duration of portal access and a reasonable period following account closure |
| Website analytics data | As configured in our analytics platform, subject to applicable legal requirements |
| Server logs | 90 days |
| Marketing contact records | Until opt-out is received, plus the period required to demonstrate compliance |
| Job application data | Reasonable period, then securely deleted unless employment results |
| Security incident and access logs | As required by applicable law or as necessary to investigate and close the incident |
Where a legal hold is in place, normal retention schedules are suspended for the duration of the hold. When retention is no longer required, data is securely deleted using forensically sound destruction methods — including cryptographic erasure for electronic data and physical destruction for physical media.
8. Email Marketing
We may send marketing communications about our services and forensic and cybersecurity resources. You may opt out at any time by clicking the unsubscribe link in any marketing email or by contacting privacy@litigationforensics.com. Unsubscribing from marketing does not affect transactional communications related to active service engagements.
9. Children’s Privacy
Our services are designed for legal professionals and businesses. Our website is not directed to individuals under 18 years of age, and we do not knowingly collect personal information from minors. If you are a parent or guardian and believe a child under 18 has provided us with personal information, please contact us at privacy@litigationforensics.com and we will take prompt steps to delete that information from our records.
10. California Privacy Rights (CCPA / CPRA)
If you are a California resident, you have the following rights under the California Consumer Privacy Act (CCPA) and the California Privacy Rights Act (CPRA):
Right to know. Request disclosure of the categories and specific pieces of personal information we have collected about you, the purposes for which it is used, and with whom it is shared.
Right to delete. Request that we delete personal information we have collected from you, subject to certain legal exceptions.
Right to correct. Request that we correct inaccurate personal information we maintain about you.
Right to opt out of sale or sharing. Direct us not to sell or share your personal information for cross-context behavioral advertising.
Right to non-discrimination. We will not discriminate against you for exercising any of these rights.
What we share and with whom. Litigation Forensics does not sell your personal information for monetary consideration. However, our use of advertising cookies through Google Ads may constitute “sharing” of personal information for cross-context behavioral advertising under the CPRA. This includes cookie identifiers, IP addresses, and browsing activity on our site that may be passed to Google for advertising purposes. Where you have submitted a form, we may also transmit a hashed version of your contact information to Google Ads for conversion measurement purposes, as described in Section 5.3.
Our use of Google Analytics 4 for internal site analytics does not constitute a sale or sharing under the CPRA, as this data is used exclusively for internal measurement.
How to opt out. You can opt out of the sharing of your personal information for advertising purposes at any time through any of the following methods:
- Click “Do not sell or share my personal information” in the footer of any page on our website to open your privacy preference panel
- Enable the Global Privacy Control (GPC) signal in your browser — we automatically honor this signal and will disable advertising cookies without any further action on your part
- Email privacy@litigationforensics.com with the subject line “California Opt-Out Request”
We will process your request within 15 business days. Your opt-out applies to the browser or device you use to submit it. If you use multiple browsers or devices, you will need to opt out on each.
To submit a verifiable consumer request to exercise any of the rights above, contact us at privacy@litigationforensics.com or by mail at 43 Alpha Park, Cleveland, OH 44143.
11. Privacy Rights for Residents of Other States
Residents of the following states have rights including the right to opt out of the processing of personal data for targeted advertising, the right to access, correct, and delete their personal information, and in some states the right to data portability:
- Colorado (Colorado Privacy Act — CPA)
- Connecticut (Connecticut Data Privacy Act — CTDPA)
- Virginia (Virginia Consumer Data Protection Act — VCDPA)
- Texas (Texas Data Privacy and Security Act — TDPSA)
- Oregon (Oregon Consumer Privacy Act — OCPA)
- Montana (Montana Consumer Data Privacy Act — MCDPA)
- Nevada (Senate Bill 220)
Residents of California, Colorado, Connecticut, and Oregon may also exercise their rights via the Global Privacy Control (GPC) browser signal. We honor GPC automatically.
To exercise any of these rights, contact us at privacy@litigationforensics.com.
12. Rights of EEA, UK, and Swiss Residents
If you are located in the European Economic Area, United Kingdom, or Switzerland, you have the following rights regarding your personal data:
- Access — Request a copy of the personal data we hold about you
- Rectification — Request correction of inaccurate personal data
- Erasure — Request deletion of your personal data where there is no legitimate basis for continued processing
- Restriction — Request that we restrict processing of your data in certain circumstances
- Portability — Request transfer of your data to another controller in a structured, machine-readable format
- Objection — Object to processing based on legitimate interests or for direct marketing purposes
- Withdrawal of consent — Where processing is based on consent, such as for advertising cookies, withdraw it at any time through the preference panel described in Section 5.4, without affecting the lawfulness of prior processing
We process personal data on the legal bases of contract performance (to deliver services you have engaged), legal obligation (to comply with applicable law), and legitimate interests (for internal analytics and service improvement). Where processing is based on consent, such as for advertising cookies, you may withdraw it at any time.
To exercise these rights, contact privacy@litigationforensics.com. We will respond within one month. If we have not addressed your request satisfactorily, you may lodge a complaint with your local supervisory authority:
- EEA: edpb.europa.eu/about-edpb/about-edpb/members_en
- UK: ico.org.uk/make-a-complaint
- Switzerland: edoeb.admin.ch
Personal data from EEA, UK, or Swiss residents transferred to the United States is protected by Standard Contractual Clauses approved by the European Commission.
13. Third-Party Links and Social Media
Our website includes links to third-party websites and social media features, including LinkedIn and Facebook sharing buttons. These features may collect your IP address, record which page you are visiting, and set cookies to enable the feature to function properly. Your interactions with these features are governed by the privacy policy of the company providing them. We are not responsible for the privacy practices of third-party websites.
14. Changes to This Privacy Policy
We may update this Privacy Policy to reflect changes in our practices, technology, legal requirements, or business operations. When we make material changes, we will update the “Last Updated” date at the top of this policy, notify active clients via email, and post a notice on our website. We encourage you to review this policy periodically.
15. Contact Us
For questions about this Privacy Policy or to exercise your privacy rights:
Litigation Forensics
Email: privacy@litigationforensics.com
Phone: (800) 650-0745
General inquiries: contact@litigationforensics.com
Mailing address: 43 Alpha Park, Cleveland, OH 44143
We will respond to privacy inquiries within 30 days. For urgent security matters, please call our office directly and request to speak with our security team.
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