Privacy Policy

Last updated: February 10, 2026

Introduction

Litigation Forensics ("we," "our," or "us") is committed to protecting your privacy and maintaining the confidentiality of your information. As a digital forensics and eDiscovery services provider specializing in litigation support, we understand the sensitive nature of the legal matters and data you entrust to us. This Privacy Policy explains in detail how we collect, use, disclose, store, and safeguard your information when you visit our website (litigationforensics.com) or engage our forensic services.

By accessing our website or engaging our services, you acknowledge that you have read, understood, and agree to be bound by the terms of this Privacy Policy. If you do not agree with our policies and practices, please do not use our website or services.

1. Information We Collect

We collect several types of information from and about users of our website and clients who engage our forensic services:

1.1 Personal Information

Information that identifies you as an individual, including:

• Full name, professional title, and organization
• Email address and telephone number
• Mailing address and business address
• Professional credentials and bar association information (for attorneys)
• Payment and billing information
• Username and password for client portal access

1.2 Case and Forensic Data

When you engage our forensic services, we collect:

• Case matter details, including case numbers and court information
• Description of forensic examination requirements
• Digital evidence and devices submitted for analysis
• Extracted data from forensic examinations
• Chain of custody documentation
• Attorney work product and litigation strategy (protected information)
• Expert witness consultation notes

1.3 Automatically Collected Information

Our website automatically collects certain technical information:

• IP address and geographic location
• Browser type, version, and language settings
• Operating system and device information
• Pages visited, time spent on pages, and navigation patterns
• Referring website or source
• Date and time of access

1.4 Communications

We maintain records of all communications between you and our team, including emails, phone calls, video conferences, secure messaging, and in-person consultations. These records are essential for maintaining continuity of service and documenting our engagement.

2. How We Collect Information

Information is collected through various methods:

• Direct Submission: When you fill out contact forms, request consultations, or provide information during case intake
• Physical Evidence: When you submit devices, hard drives, or other physical media for forensic examination
• Automated Technologies: Through cookies, web beacons, and analytics tools on our website
• Third-Party Sources: From legal directories, bar associations, or professional networks (with appropriate permissions)
• Client Portal: Through our secure client communication platform

3. How We Use Your Information

We use the information we collect for the following specific purposes:

3.1 Service Delivery

• Perform digital forensic examinations and eDiscovery services
• Conduct forensically sound data acquisition and analysis
• Prepare expert reports and testimony
• Maintain chain of custody for evidence
• Provide litigation support and expert witness services
• Deliver findings, reports, and documentation to authorized parties

3.2 Client Communication

• Respond to inquiries and consultation requests
• Provide case updates and status reports
• Coordinate evidence collection and examination schedules
• Facilitate attorney-expert communications
• Send invoices and process payments

3.3 Legal and Compliance

• Comply with court orders, subpoenas, and legal obligations
• Respond to regulatory inquiries
• Maintain professional liability insurance requirements
• Preserve records as required by law and professional standards
• Defend legal claims or litigation involving our services

3.4 Business Operations

• Improve our forensic methodologies and service quality
• Analyze website usage to enhance user experience
• Conduct internal research and development
• Maintain cybersecurity and prevent fraud
• Train our forensic analysts and staff

4. Data Storage and Security

Given the sensitive nature of forensic evidence and legal matters, we implement robust security measures to protect your information:

4.1 Technical Safeguards

• 256-bit AES encryption for data at rest and in transit
• Secure, isolated forensic examination environments
• Multi-factor authentication for system access
• Regular security audits and penetration testing
• Intrusion detection and prevention systems
• Secure backup systems with encrypted off-site storage
• Network segmentation and firewalls

4.2 Physical Security

• Secured facility with controlled access and surveillance
• Evidence lockers with chain of custody logging
• Restricted access to forensic laboratories
• Visitor logs and escort requirements
• Secure destruction of physical media when retention periods expire

4.3 Administrative Controls

• Role-based access controls limiting data access to authorized personnel
• Confidentiality agreements for all employees and contractors
• Regular security awareness training
• Incident response procedures
• Background checks for forensic analysts and staff

While we implement industry-leading security measures, no method of electronic storage or transmission is 100% secure. We cannot guarantee absolute security but maintain practices that meet or exceed industry standards for digital forensics and legal service providers.

5. Cookies and Tracking Technologies

Our website uses cookies and similar tracking technologies to enhance user experience and analyze website traffic:

• Essential Cookies: Required for website functionality and security
• Analytics Cookies: Help us understand how visitors interact with our site
• Functional Cookies: Remember your preferences and settings

You can control cookies through your browser settings. However, disabling certain cookies may limit website functionality. We do not use advertising cookies or sell information to third-party advertisers.

6. Third-Party Services and Disclosures

We may share your information with carefully selected third parties under strict confidentiality obligations:

6.1 Service Providers

• Forensic software vendors (EnCase, Cellebrite, FTK) for tool licensing and support
• Cloud infrastructure providers for secure data hosting
• Payment processors for billing and invoicing
• Professional liability insurance carriers
• IT support and cybersecurity consultants

6.2 Legal Disclosures

We may disclose information when required by law or to:

• Comply with court orders, subpoenas, or legal processes
• Respond to government or regulatory inquiries
• Protect our legal rights or defend against claims
• Prevent fraud or security threats
• Comply with professional ethics obligations

6.3 Business Transfers

In the event of a merger, acquisition, or sale of assets, client information may be transferred to the acquiring entity, subject to the same confidentiality protections and with notice to affected clients.

7. Your Privacy Rights

Depending on your location, you may have certain rights regarding your personal information:

7.1 GDPR Rights (European Union)

If you are located in the EU, you have the right to:

• Access your personal data and request copies
• Correct inaccurate or incomplete data
• Request deletion of your data (subject to legal retention requirements)
• Object to or restrict certain processing activities
• Data portability in machine-readable format
• Lodge complaints with supervisory authorities

7.2 CCPA Rights (California)

California residents have the right to:

• Know what personal information we collect and how it is used
• Request deletion of personal information
• Opt-out of sale of personal information (we do not sell personal information)
• Non-discrimination for exercising privacy rights

7.3 Limitations on Rights

Certain rights may be limited by legal, regulatory, or ethical obligations. For example, we may be required to retain case files and evidence for specified periods under legal professional standards, court rules, or contractual obligations. We will explain any limitations when responding to your requests.

8. Data Retention

We retain information for different periods depending on the type of data and applicable legal requirements:

• Case Files: Minimum 7 years from case closure, or as required by applicable statute of limitations
• Financial Records: 7 years as required by tax and accounting regulations
• Website Data: Analytics retained for 26 months, server logs for 90 days
• Communications: Retained for duration of engagement plus 3 years
• Physical Evidence: Per client agreement or court order; securely destroyed when retention period expires

When retention periods expire and no legal hold exists, data is securely deleted using forensically sound data destruction methods, including cryptographic erasure for electronic data and physical destruction for media.

9. Children's Privacy

Our services are designed for legal professionals and businesses. We do not knowingly collect personal information from individuals under 18 years of age. If we become aware that we have collected information from a minor without parental consent, we will take steps to delete such information. If you believe we have collected information from a minor, please contact us immediately.

10. International Data Transfers

Our services are based in the United States. If you access our services from outside the U.S., your information may be transferred to, stored, and processed in the United States or other countries where our service providers operate. These countries may have data protection laws different from your jurisdiction. By using our services, you consent to such transfers. We implement appropriate safeguards, including standard contractual clauses, to protect international data transfers.

11. Changes to This Privacy Policy

We reserve the right to update this Privacy Policy to reflect changes in our practices, technology, legal requirements, or business operations. When we make material changes, we will:

• Update the "Last updated" date at the top of this policy
• Notify active clients via email
• Post a notice on our website homepage
• Provide opportunity to review changes before they take effect

Continued use of our services after changes become effective constitutes acceptance of the updated Privacy Policy. We encourage you to review this policy periodically.

12. Attorney-Client Privilege and Work Product

When we provide services to attorneys or at the direction of legal counsel, information may be protected by attorney-client privilege or work product doctrine. We take all necessary steps to maintain these protections. However, clients and their counsel are responsible for asserting and maintaining privilege claims. We are not responsible for inadvertent waiver of privilege that may occur through client actions.

13. Contact Information

If you have questions about this Privacy Policy, wish to exercise your privacy rights, or need to report a security concern, please contact us:

We will respond to privacy inquiries within 30 days. For urgent security matters, please call our office directly and request to speak with our security team.

14. Professional Standards

Our privacy practices comply with professional standards established by:

• International Association of Computer Investigative Specialists (IACIS)
• GIAC Information Security Certifications
• EnCase and Cellebrite Certified Examiner programs
• Federal Rules of Evidence and state equivalents
• Scientific Working Group on Digital Evidence (SWGDE)

This Privacy Policy represents our commitment to protecting your information while delivering the high-quality forensic services your legal matters demand. Thank you for trusting Litigation Forensics with your sensitive data and case information.